PRIVACY POLICY
Theivanai Ammal College for Women (TACW)
Theivanai Ammal College for Women (TACW) respects the privacy of its students, parents/guardians, prospective students, faculty, staff, alumni, and other stakeholders. This Privacy Policy explains how the Institution may collect, use, protect, and manage personal information provided through its website, applications, forms, and authorised digital communication channels, including WhatsApp and RCS.
1. Information We May Collect
Depending on the purpose of communication or service, TACW may collect information such as:
· Name;
· Mobile/telephone number;
· Email address;
· Student or application-related information;
· Academic or administrative information;
· Information provided through forms, enquiries, applications, or feedback; and
· Other information reasonably required for providing institutional services and communication.
2. How We Use Information
TACW may use personal information for legitimate institutional purposes, including:
· Admission and application processing;
· Academic and examination-related communication;
· Student services and administration;
· Fee and payment-related communication;
· Scholarships, placements, internships, and career services;
· Events, programmes, and institutional activities;
· Sending important notifications through WhatsApp, RCS, SMS, email, or other authorised channels;
· Responding to enquiries and requests; and
· Improving the Institution's services and communication.
TACW does not intend to use personal information for unrelated purposes without appropriate consent or lawful basis.
3. WhatsApp and RCS Communication
Where a person has provided their mobile number and opted to receive communications, TACW may use WhatsApp and/or RCS to send relevant institutional messages.
The delivery of such messages may involve authorised messaging service providers, telecommunications operators, and technology platforms. These third parties may process limited information, such as mobile numbers and message delivery information, as necessary to provide the communication service.
4. Sharing of Information
TACW does not ordinarily sell or rent personal information to third parties.
Information may be shared with authorised service providers, technology partners, government/statutory authorities, regulatory bodies, or other entities where reasonably necessary for institutional functions, service delivery, legal compliance, or protection of the rights and safety of the Institution and its stakeholders.
5. Protection of Information
TACW takes reasonable administrative, technical, and organisational measures to protect personal information against unauthorised access, misuse, alteration, disclosure, or loss.
However, no electronic transmission or storage system can be guaranteed to be completely secure.
6. Data Retention
TACW retains personal information only for as long as reasonably necessary for the purpose for which it was collected, for institutional requirements, or as required by applicable laws, regulations, accreditation, statutory, or administrative requirements.
7. Third-Party Platforms
TACW's digital communication services may use third-party platforms such as WhatsApp, RCS providers, telecommunications networks, cloud services, and other authorised technology providers.
The use of such platforms may also be subject to their respective privacy policies and terms of service. TACW does not control the privacy practices of independent third-party platforms.
8. Your Choices
Individuals may request correction of inaccurate contact information and may opt out of non-essential WhatsApp/RCS communications by following the instructions provided in the relevant communication or by contacting TACW.
Opting out of non-essential communications may not prevent the Institution from sending essential academic, examination, administrative, safety, emergency, or legally required communications.
9. Website and Cookies
The TACW website may use cookies or similar technologies to improve website functionality, security, and user experience. Where applicable, users may manage cookie preferences through their browser settings.
10. Changes to This Privacy Policy
TACW may update this Privacy Policy from time to time to reflect changes in institutional practices, technology, or applicable requirements. The updated policy will be published on the official TACW website.
11. Contact Us
For questions, requests, or concerns relating to this Privacy Policy or the handling of personal information, please contact:
Theivanai Ammal College for Women (TACW)
Villupuram District, Tamil Nadu, India
Website: https://tacw.in
Email: [email protected]
Phone: 8903471774
Acknowledgement
By providing personal information to TACW and, where applicable, opting to receive communications through WhatsApp, RCS, SMS, email, or other authorised channels, you acknowledge that you have read and understood this Privacy Policy.